Total Tracking Visibility (TTV) is an electronic document management system that tracks physical files and enables electronic documents to be attached to each file’s database record, so that staff can view files on their computers.

The Electronic Document Management System Workflow

Core Capabilities of our Electronic Document Management System Software

robust search

Robust search

Search a document by its name, data entry or content. Built-in Elasticsearch and basic full text search.





secured access

Secured Access

User login with password. Role-based access and rights. Controlled access for folders, document sets, workflows and metadata.




easy sharing

Easy Sharing

E-mail a document as an attachment to a DMS User or external recipient or share a time-bound encrypted link for document .access




graphical dashboard

Graphical Dashboards

Get statistical information about document upload, indexing, workflow status and all document related activities on the dashboard.

encrypted storage

Encrypted Storage

Upload a bulk of documents in one go, upload documents with the easy drag and drop utility. Auto-encrypt documents to prevent unauthorized access.


advanced workflow

Advanced Workflow

Formulate workflows as per specific requirements. Automate alerts, email triggers. Make provision for escalations and deviations to streamline processes.

document indexing

Document Indexing

Indexing includes document categorization and data entry. Document categorization (metadata) helps to spot a specific type of documents while data entry takes a user to the exact document.
document sets

Document Sets

The solution auto-links multiple documents to one record and shows them as a single set or file. Although the physical location on the DMS may be different, documents can be viewed together at one go.

Vastly speed and improve business operations by reducing dependence on physical records

Standard and Customized Workflows to Transform your Business

  • Document Scan or Upload
  • Document Enrollment and Approval
  • Define Workflows for all Documents and Processes
  • Map Users to each Step of Workflows
  • Scenario-based User Roles with Workflows
  • Deviations Identification and Mapping
  • Escalation Matrix for Workflow Processing
  • Business-rules based Workflow Execution
  • Document Storage within Folder/Document hierarchy
customized workflow
customized workflow

Standard and Customized Workflows to Transform your Business

  • Document Scan or Upload
  • Document Enrollment and Approval
  • Define Workflows for all Documents and Processes
  • Map Users to each Step of Workflows
  • Scenario-based User Roles with Workflows
  • Deviations Identification and Mapping
  • Escalation Matrix for Workflow Processing
  • Business-rules based Workflow Execution
  • Document Storage within Folder/Document hierarchy
Electronic Document Management

User authorizations and responsibilities are defined at time of system setup and can be modified in future

Real-time tracking of workflow activities

Automated alerts to prompt Users to perform tasks

Automatic notifications to related Users and Supervisors for organization-wide awareness

Customized dashboards providing each User and the organization with analysis of tasks and workflows

Digitization of Existing Records

  • Total Tracking Visibility (TTV) provides expert consultation and support for scanning and indexing existing records for ingestion to the e document management system
  • Records can be digitized in-mass as a part of a project’s execution or can be digitized day-forward based on available resources and prioritization
  • We provide complete, expert teams to provide onsite or remote scan and index services at large scale and fast pace
Electronic Document Management System
Electronic Document Management System

Digitization of Existing Records

  • TrackingSystemsIoT provides expert consultation and support for scanning and indexing existing records for ingestion to the electronic document management system
  • Records can be digitized in-mass as a part of a project’s execution or can be digitized day-forward based on available resources and prioritization
  • We provide complete, expert teams to provide onsite or remote scan and index services at large scale and fast pace
folders

Establish Folder and Document Hierarchies

  • Organize electronic folders, subfolders, documents and document pages so Users can optimally and efficiently utilize the electronic document system fully and with confidence
  • Define document management organizational structures based on folders, subfolders, document-types and documents
  • Staff can more easily utilize electronic records than physical records, but with organization structures that are comfortable and understandable to Users
folders

Establish Folder and Document Hierarchies

  • Organize electronic folders, subfolders, documents and document pages so Users can optimally and efficiently utilize the electronic document system fully and with confidence
  • Define document management organizational structures based on folders, subfolders, document-types and documents
  • Staff can more easily utilize electronic records than physical records, but with organization structures that are comfortable and understandable to Users

Business Process Automation

  • Reengineer paper-based workflow processes through the use of electronic forms and workflow automation
  • Software includes robust diagram-based workflow design tool to identify staff responsible for tasks, for approval of tasks and each step of workflow processes
  • Built-in analytics and alerts to ensure that tasks and workflows are being processed according to standard operating policies and with defined approval standards
business process automation
business process automation

Business Process Automation

  • Reengineer paper-based workflow processes through the use of electronic forms and workflow automation
  • Software includes robust diagram-based workflow design tool to identify staff responsible for tasks, for approval of tasks and each step of workflow processes
  • Built-in analytics and alerts to ensure that tasks and workflows are being processed according to standard operating policies and with defined approval standards
retention management

Retention Management and Archiving

  • Establish document-life cycle definitions including active, inactive, archived and final disposition
  • Fully comply with internal and external legal, regulatory and financial guidelines and mandates relative to document retention and final disposition
  • Minimize online storage requirements and reduce legal risks by external archiving and destruction of documents according to life-cycle policies
retention management

Retention Management and Archiving

  • Establish document-life cycle definitions including active, inactive, archived and final disposition
  • Fully comply with internal and external legal, regulatory and financial guidelines and mandates relative to document retention and final disposition
  • Minimize online storage requirements and reduce legal risks by external archiving and destruction of documents according to life-cycle policies

Out-of-the-box fully customizable Electronic Document Management System

electronic document management in healthcare

Document issuance in Healthcare

  • Controlled Documents issuance by Printing of Login User name, Print Date, Time and Count on each page.

  • Specimen stamping like Master Copy, QC, Validation, Stability, Controlled etc. on required documents.

  • Automatic printing of Running Serial number of each Pages.

  • Automatic replication of given BMR (Batch 4 Manufacturing Record) Number for the entire document pages.

  • Automatic placement of BMR Number,  Watermark, Page Number, Printed by Details irrespective of Portrait and Landscape pages.

Document Management Systems for Law Firms

Document Management Systems for Law Firms

  • It creates a central location to capture and store your organization’s document-centric information.
    This enables locating current versions of documents much easier for law documents and case papers.
  • This allows the users to focus on their roles rather than searching and hunting paper or digital files spread across repositories and silos.
  • Documents can be associated with specific matters, and access can be limited to certain users.
  • Documents marked confidential can only be accessed by those authorized. This provides a sense of confidentialty in the Case documents and reports. 
  • Sharing documents with external counsel and consultants is also made easy.
  • Streamline work like research and e-discovery related to any investigative case in the court.

FileTrackerIoT makes you more efficient, improves internal and external customer service and reduces costs

Stop looking and waiting for paper files – Utilize electronic records with ease









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    Benefits of our File Tracking system

    • Control of Document Issuance
    • Reduction of Processing time, Manual errors and Rework.
    • Improves traceability
    • Improves Information Security by Auto Capturing of Audit Logs
    • Deployment of Software – On Premises
    • Reduce file space in your company
    • Additional security
    • Disaster recovery
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