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Rapidly FIND missing files, and inventory files with file location updates

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Rapidly FIND missing files, and inventory files with file location updates

Significantly improve internal and external service using Find-a-File to rapidly find ‘missing’ files from distances of 20’+, using cold-warm-hot color scale and scanner beeps to guide Users right to needed files.

The best predictor of future success is prior performance

Would you like to be able to rapidly locate needed and missing files?

Mobile Scanner with Smart Phone or Tablet

Top performing mobile scanner supporting both barcoding and RFID tag scanning.
RFID detection distances up to 30’+.
Each location can be identified by barcode, such as a doorframe to an office or a shelf in a storage system, to identify the exact location of a file in-storage or in-circulation.
Know where files are located and rapidly locate the needed files.

Mobile Scanner with Smart Phone or Tablet

Top performing mobile scanner supporting both barcoding and RFID tag scanning.
RFID detection distances up to 30’+.
Each location can be identified by barcode, such as a doorframe to an office or a shelf in a storage system, to identify the exact location of a file in-storage or in-circulation.
Know where files are located and rapidly located needed files.

Find-a-File Software Features

Enables searches for one or many documents, files or archives all-at-once.
Scanner beeps faster or slower based on the proximity of the scanner to the files on the search list.
Device screen displays cold-warm-hot color scale and zero to 100 numeric index to guide Users right to needed files.
Find-a-File enables staff to work efficiently and rapidly complete tasks by having the file folders that they require, right when they need them.

Find-a-File Software Features

Enables searches for one or many documents, files or archives all-at-once.
Scanner beeps faster or slower based on the proximity of the scanner to the files on the search list.
Device screen displays cold-warm-hot color scale and zero to 100 numeric index to guide Users right to needed files.
Find-a-File enables staff to work efficiently and rapidly complete tasks by having the file folders that they require, right when they need them.

Rapid Inventories

Select from software or scan a barcode location label to identify the location being inventoried.
Pull the trigger and all tagged documents, files and archives that are in proximity are quickly detected.
Inventory data uploads to your existing software or File Tracker^IoT so that staff can query the software to determine the exact location of the files that they need.

Rapid Inventories

Select from software or scan a barcode location label to identify the location being inventoried.
Pull the trigger and all tagged documents, files and archives that are in proximity are quickly detected.
Inventory data uploads to your existing software or File Tracker^IoT so that staff can query the software to determine the exact location of the files that they need.

Would you like to be able to rapidly find missing files?

Why TrackingSystems^IoT?

With over 50 attorneys, paralegals and administrative staff, and a high volume of legal cases being managed at all times, we have to be able to rapidly locate needed files. We have handled over 200,000 cases since 1976, and having reliable and fast access to files is essential to our business. Honestly, it is difficult for me to conceive of any law firm or busy office not having a tool like Find-a-File. We inventory our files-in-circulation every morning so staff can quickly determine where a file is located. And if the file is not quickly found, they utilize our mobile scanner’s FIND function to rapidly locate the file at the expected location, or otherwise, wherever the file is located in our office. Now we can go to Court and always have the file we need, and can quickly and effectively serve our customers without delays waiting or looking for files. Do we endorse TrackingSystemsIoT? Absolutely 100% with 5 blue stars!

DENNIS BLOCK Founder and CEO, Dennis P. Block and Associates.

Scalable for identifying, tracking, locating and managing a wide range of office and industrial assets

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Project included physical audit of all documents, files and boxes at all sites, sorting of documents based on contract # and centralizing the documents within unitized, side tab folders with color-coding of the digits of the contract #. Also labeled folders with RFID tags and implemented mobile RFID scanner to enable rapid file inventories and for finding needed/missing files.

National Oceanic & Atmospheric Administration

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U.A.E. MOI Department of Civil Defense

The Department of Civil Defense is a 2-story building in Dubai with two (2) ground floor entrance/exits and hallway wings to the left and right of the elevator and stairwell in the building’s center. Project included placement of RFID labels on personnel folders to enable quick check-in and check-out, and to trace and find files throughout the facility. Installed twelve (12) RFID file detection zones along hallways on both floors. Installed RFID antennas and alarms at building exits to prevent unauthorized file removals.

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Johns Hopkins Medical Center

Implemented file management and tracking software with color-coding of patient records based on the first three (3) letters of the patient’s last name for visual filing and to prevent misfiles. Folder labels also include barcodes enabling fast, accurate check-in and check-out and to inventory files-in-circulation each morning. System prints file location reports posted on bulletin board so staff know where files are located.

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Canada Supreme Court

Often when cases are in active hearings, new documents will be received by the Court for folders that are already in-circulation. System provides document/folio labels for these ‘hot documents’ that are placed on reusable index cards and clipped to the folio/document so the documents can be tracked until the folder is located for the placement of the documents. Implemented RFID/mobile scanner so that files can be traced throughout facilities and missing/needed files and documents can be quickly located.

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Botswana Ministry of Infrastructure and Housing

Converted documents from thin paper file jackets with string fastener to sturdy manila side view folders with special fasteners that enable removing of documents without having to unthread and rethread other documents. Placed RFID, color-coded labels on files for visual filing. Implemented mobile scanner to trace files daily and find needed files. Installed twenty (20) RFID detections zones along hallways and at file room doorways for real-time file tracking.

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BankUnited

BankUnited had a self-developed file tracking database that was failing and at was at urgent risk of complete failure. Project was fast-track 3-week duration that included customized loan management database, export of data from old database to new database, and integration with the bank’s core processing systems for import of new loan records. Implemented color-coding based on Loan # and mobile RFID scanner to inventory and find files.