How do we find missing/needed records?

FileTrackerIoT sets itself apart by enabling mobile RFID/barcode scanners to transmit radio waves up to or exceeding 20 feet (5 meters). This extended range allows for efficient tracking of files even in larger office environments, warehouses, or storage facilities. No more time wasted on manual searches – with FileTrackerIoT, your files can be located from a considerable distance.

FileTrackerIoT recognizes the value of color-coded indexing in file management. Just as a grocery store uses colored labels for different types of canned goods, color-coding files based on file numbers or names increases productivity significantly. This simple modification transforms filing into a visual process, eliminating cognitive challenges and making misfiles immediately recognizable.

Barcode File Tracking

The adoption of color-coded indexing enhances productivity by simplifying the process of file retrieval. Staff can quickly identify the right files at a glance, reducing the time spent searching for documents. Moreover, the risk of misfiles within the system is virtually eliminated, as color-coding makes it easy to spot any files that have been placed in the wrong location.

FileTrackerIoT takes full advantage of RFID (radio wave detection labels) and barcode technology. It allows for the effortless tracking of folios, documents, files, and archives in real-time. The combination of RFID and barcoding offers a comprehensive and highly accurate tracking system that streamlines document management.

With FileTrackerIoT, you can track a wide range of items, including folios, documents, files, and archives. Whether you need to locate a specific document in an office or retrieve an archived file from storage, this system provides you with the tools to do so efficiently and with precision. Real-time tracking ensures that you always know the location of your critical documents.

FileTrackerIoT goes a step further by keeping track of which archive boxes or binders inactive records are placed into during the archiving process. This functionality allows staff to query the software database and instantly determine which box or binder contains a specific record. Additionally, the system provides information on the precise location of these archive boxes or binders within an archive storage system.

The benefits of this archive tracking feature are substantial. Staff can retrieve records from archive storage with ease, knowing exactly where to find them. This capability reduces the time and effort required for archive management, ensuring that archived records remain accessible and well-organized.

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Eric Collins
Eric Collins

Eric Collins has been designing and implementing filing systems and records management solutions since 1984. Twice certified by the prestigious Institute of Certified Records Managers (www.icrm.org). Holder of U.S. patent for ‘novel records management solution’. Founder and CEO of TrackingSystemsIoT, a leading tracking system vendor and specializing in file management solutions. Contact eric@trackingsystemsiot.com or 941.375.9437.

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